The best way to deal with regrettable emails is to not send them in the first place. Prevent Sending Email That Needs to Be RecalledĪs we have seen, an Outlook message can be taken back, but there is a good chance that the recall will fail. It only works when the message has been unread and remains in the person’s inbox. If the person you are emailing has rules set up to move messages into other folders, and those rules include your message, the recall will not work. If that’s the case for your recipient, your recall will not work. Outlook can be configured so that messages cannot be recalled from your inbox. It’s been downloaded onto their local inbox. The recall will only work if the recipient has not yet opened the email. That means it might work for them, but not with anyone outside your company. If it’s a work situation, there’s a chance you’ll be on the same Exchange server as your co-workers. You, and the recipient, must be on the same exchange server. You must be using a Microsoft Exchange mail system. You won’t be able to recall from Microsoft’s web interface. The first requirement is that you must be using the Microsoft Outlook desktop application. That said, it is possible, so let’s take a look at what needs to happen for an email recall to be successful. So, if the stars are aligned, does recalling an email work? To be honest, it’s a crapshoot. You’ll see if the recall was successful, along with the date and time of the recall. It will tell you who the original email was sent to, its subject, and the time it was sent. Make the necessary changes, then click “Send” when you are ready to send it.Īssuming you signed up for the notification, you’ll see a message letting you know what happened. In the navigation or folder pane on the left side of Outlook, select the “Sent Items” folder.Ĭlick, “OK.” If you have selected to replace the message, it will open up a new window with the message. You can read more about those in the next section. You must do this before the person opens it! There are also other factors beyond your control that may cause the process to fail. The following steps will allow you to attempt to recall an email in Outlook.
#Recall email sent through outlook for mac how to
Let’s take a look at how to recall emails within the Microsoft Outlook application. It’s easy to send out a mail that you wish you hadn’t sent.
I’m sure there are other situations I’m not thinking of, but you get the picture. If you’re lucky, a recall may work and save you from your mistake. I’ve gotten emails intended for someone else it happens all the time. Sometimes we are not paying attention to auto-fill when we address the message and discover, too late, that it went to the wrong person. This has happened to me-I really wish I’d had a recall button then! This could put you in a hurt locker, whether it’s a boss, co-worker, friend, or significant other. Here’s a doozy: if you are upset or angry with someone and, in the heat of the moment, write them a scathing, unfiltered, hurtful message-the kind that breaks relationships. Recall can possibly help you recover from a grammar disaster-but again, don’t count on it. It might even give you an idea of who actually reads your messages when you send them.
Yes, it is embarrassing, but it’s not the end of the world. Sending mail with typos, on the other hand, is not as big a deal. We’ll take a look below at when recalls do and don’t work. You definitely should not rely on it when it comes to private data. This is probably a worst-case scenario because recalling the message does not always work. I sometimes work with sensitive information, and I have made the mistake of sending it to the wrong person.
#Recall email sent through outlook for mac free
This free feature allows you to retract an email for up to 30 seconds after you have sent it. In every Office 365 account, you can opt into an undo send feature. Recall an Office 365 email with undo send This post will cover how to undo a sent email in Office 365. We’ve already looked at how to undo sent emails with other email providers: Luckily, there is a free and easy way to undo a sent email. Anyone can set it up, and we’re going to show you how.
Sending protected health information ( PHI) accidentally or to the wrong recipient (don’t always trust auto-fill!) is one of the most common causes for data breaches. Regardless of how it happened, an accidental email can make you seem too eager, too rushed, or worse: it can make you violate HIPAA. We’ve all accidentally sent an email too early, without a specific attachment, or to the wrong address.
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